RIX Industries Flow Downs

11/12/2019

Description:

INVOICE REQUIREMENTS – COMMON INSTANCE

Clause:

INVOICE REQUIREMENTS – COMMON INSTANCE In addition to any invoice requirements incorporated elsewhere in this purchase contract (“Contract”), Seller shall adhere to the following: A. INVOICE REQUIREMENTS All invoices must contain the following information: 1) Bill To: “The Boeing Company.” 2) Name of Seller, which must match this Contract. 3) Unique invoice number clearly identified as the invoice number; Note: Payment records will only reflect up to the last 8 digits of the invoice number. 4) Invoice date (not postdated). 5) This Contract number, clearly identified as the Boeing Contract number; Only one Boeing Contract number may be billed per invoice. 6) This Contract’s line item number(s), clearly identified as the Boeing Contract line item number and the Boeing description of item ordered (i.e.: part number). 7) A subtotal of each Contract line item without tax, freight or any additional charges included. 8) Single invoice total, which includes all charges. 9) Credit invoices/memos must be indicated by a negative amount. 10) Currency code if other than USD. In the event of Buyer’s rejection of an Invoice, Seller shall contact Buyer’s Authorized Procurement Agent. B. INVOICE SUBMITTAL Seller MUST submit invoices in accordance with the following instructions: 1) Submit the invoice in Adobe *.PDF format ONLY. 2) Submit the invoice to Boeing’s Payment Services at: STLPMTSVCSPDF@Boeing.com. (a) Only invoices submitted by Seller directly to Boeing’s Payment Services will be accepted. 3) Submit invoice from a Seller E-mail address that accepts incoming E-mails. 4) Submit ONE invoice per E-mail (e.g. three invoices require three separate E-mail submittals). 5) Submit invoice one time only. 6) Include this Contract number in the subject line of each E-mail. C. Seller shall NOT: 1) Submit an invoice against this Contract unless this Contract contains a corresponding line item. 2) Submit invoices via MessageCourier. 3) Submit invoices for line items subject to Autopay, E-Invoicing, or SLIM to Buyer’s Payment Services E-mail address at STLPMTSVCSPDF@Boeing.com, unless: (a) Indirect Taxes are billed (refer to section E for submission requirements) or (b) Buyer’s Authorized Procurement Representative directs Seller to submit a credit invoice for the purpose of correcting E-Invoice billing error in Exostar. 4) Include billing detail and/or supporting documentation to STLPMTSVCSPDF@Boeing.com. 5) Include previously invoiced amounts in current invoiced amount. 6) Submit a paper invoice to Boeing’s Payment Services. 7) Submit a question with an invoice submittal; this is considered an inquiry and can delay payment processing. 8) Submit a digitally signed, and/or encrypted, and/or password protected PDF or email. 9) Submit an invoice more than 10 pages long (due to system capacity concerns). 10) Use the following terms unless these billing terms are included in this Contract: (a) Advance Payment, (b) Performance-Based Payment, (c) Progress Payment, or (d) Milestone 11) Submit a hand written invoice, or an invoice with hand written revisions. 12) Submit an invoice with notations such as “DO NOT PAY” or “PAID BY CREDIT CARD” “NOT AN INVOICE,” etc. or “NOT A TAX INVOICE” if invoice is billing Indirect Tax. 13) Submit statements to Buyer’s Payment Services E-mail address STLPMTSVCSPDF@Boeing.com. D. Interim Financing Invoicing/Billing Requirements: 1) Do not include Autopay (F310) delivery billings on Interim Financing invoice. 2) Do not bill partial Event amounts; invoicing an Event certifies Event completion. 3) Advance Payment Requests. If this Contract incorporates F409 Advance Payments or F410 Advance Payments – Procurements with U.S. Government Agencies: Notate “Advance Payment” prominently on the invoice, clearly reference Forecast Schedule Line Item and Advance Payment dollar amount. 4) Progress Payment Requests. If this Contract incorporates F400 Progress Payments: Ensure SF1443 version is Rev 7/2009 or later and unexpired. 5) Performance Based Payments (PBP). If this Contract incorporates F408 Performance Based Payments, F411 Performance Based Payments (Severable) or F412 Performance Based Payments (Cumulative): Reference Payment Event Number (example: “Event 1”) as reflected on Contract Forecast Schedule, dollar amount as reflected on Contract Forecast Schedule, and Contract Line Item number on which the Forecast Schedule resides. 6) Milestone Payments (MS). If this Contract incorporates F402 Milestone Billing and Payment Terms and Condition: Reference Milestone Event Number (example: “Event 1”) as reflected on Contract Forecast Schedule, dollar amount as reflected on Contract Forecast Schedule, and Contract Line Item number on which the Forecast Schedule resides. E. Recoverable Indirect Tax Invoicing/Billing Requirements: Seller shall clearly identify the following next to each indirect tax amount on invoice: (a) Originally invoiced Boeing Contract line item(s), and (b) Original dollar amount(s) the tax is applied to, (c) Tax dollar amount(s), and (d) Tax type (i.e. VAT, GST, HST, etc.) If multiple tax types are included on an invoice, the invoice must clearly identify one tax type for each tax amount. F. Supporting Documentation Deliverable to Buyer’s Authorized Procurement Representative Seller will submit to Buyer’s Authorized Procurement Representative a copy of the invoice and supporting documentation, including, but not limited to: 1) Progress Payment SF1443 billing detail, if applicable, 2) Performance Based Payments certified Event Payment Verification Form, if applicable, and “proof” of success criteria. 3) Cost Reimbursable and Time & Material billing supporting documentation and certified individual invoice substantiation for Seller claimed allowable cost in accordance with the Allowable Cost and Payment Clause (e.g.: FAR 52.216-7, attachment F305). 4) Other billing detail and supporting documentation as required by this Contract. G. NOTICES • Send all invoice inquiries to Buyer’s Authorized Procurement Representative and Buyer’s Payment Services (APSupplierInquiry@boeing.com). • In the event Seller’s invoice varies from this Contract value by $10.00 USD or less, Buyer may issue payment in the amount reflected in the Contract. This is not applicable to Interim Financing. • To view payment history and detail on payments please access BIVS (Boeing Invoice Visibility System). If Seller does not have access to BIVS please contact Buyer’s Authorized Procurement Representative. • F302 clause subject to change. Please refer to: http://www.boeingsuppliers.com/idscommon/clauses/clause_f.htm for current invoicing guidelines.